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Are you hosting events using Accelevents but finding yourself constantly hitting roadblocks due to its clunky features and steep learning curve? Many users have expressed frustration with these issues, making it clear that finding a more user-friendly and efficient event management solution is necessary.
In this blog, we’ll review the features and pricing of Accelevents and explore a superior alternative that can help you avoid these common pitfalls.
Accelevents is an event technology platform that serves virtual, in-person, and hybrid events. The platform is equipped with a variety of advanced features suitable for different industries, making it versatile for events ranging from career fairs to fundraisers. Features available include mobile event app, networking opportunities, interactive gamification, workshops, live chats, and digital marketing materials. It also provides comprehensive and actionable analytical reports, allowing users to evaluate and plan their future events effectively.
In this section of our Accelevents review, we’ll delve into some of the platform’s essential features that cater to various aspects of event management.
Accelevents provides a streamlined ticketing and registration process that enables organizers to set up and manage attendee entries. The platform allows for custom ticket tiers, promotional codes, and automated confirmation emails, ensuring a smooth registration experience for all participants.
The check-in feature on Accelevents facilitates a quick entry at events. This feature is designed to minimize queues and enhance attendee satisfaction by enabling organizers to check attendees in via a mobile app or a web-based system.
Their badge printing functionality allows for the instant creation of personalized badges. This feature supports various formats and designs, enabling organizers to provide attendees with badges that are not only functional but also align with the event’s branding.
Accelevents stands out for its robust customization options. Organizers can tailor almost every aspect of their event, from the event layout and design to specific features like networking tools and session formats, ensuring that each event uniquely aligns with its purpose and audience.
The platform enhances exhibitor and sponsor value through its lead capture capabilities. Participants can easily collect information from leads through QR scans or digital interactions, allowing for effective follow-ups and maximized ROI from the event.
Critical to measuring event success, Accelevents offers comprehensive analytics and reporting tools. These tools provide real-time data on attendee behavior, engagement levels, and overall event performance, empowering organizers to make informed decisions and continually improve their event strategies.
In this section of our Accelevents review, we assess the advantages and drawbacks of using the platform to help you decide if it’s the right choice for your event needs.
Accelevents excels in seamlessly integrating with existing tech stacks, providing a smooth experience for event organizers. It also offers engagement opportunities for both attendees and sponsors or partners.
“Accelevents integrates with my current tech stack nicely, but they are exceptional at giving my team the ability to maximize the engagement opportunity for both our attendees and our sponsors or partners. If you’re hosting an event and want to showcase different assets or give special attention to special partners or divisions, this is the best way to do it.” Mike R, Co Host
One of the standout features of Accelevents is the quality of support provided. The support team is readily available to assist users, offering help through various channels such as live chat, email, and phone. Users frequently note the responsiveness and effectiveness of the support team, which significantly enhances the overall user experience.
“The customer support was incredible – quick to respond, and very helpful and knowledgeable.” Mary-Beth S, Virtual Assistant
Setting up an event on Accelevents is generally reported to be a hassle-free process. Users highlight the platform’s ability to simplify what might otherwise be a complex setup, aided by clear instructions and a supportive customer service team. This makes it easier for event organizers to focus more on event content and less on technical issues.
“We have hosted four events with Accelevents, and the event set-up is so easy.” Carolyn S, Member Services Associate
While Accelevents offers many benefits, it’s essential to consider some aspects of the platform that users have found less favorable. Here’s a breakdown of the key cons that could impact your decision when choosing this event management tool.
Some users have reported that the customization options for layout designs are limited. This could be a challenge for those who wish to heavily personalize the look and feel of their events, as they may find the available templates and design choices inadequate.
“Limited customization options and layout designs.” Verified User in Philanthropy, Small-Business
There have been instances where certain features of the platform do not operate as smoothly as expected, particularly regarding the saving mechanisms—whether changes auto-save or need manual intervention. Despite ongoing updates to address these issues, this can occasionally complicate the event setup process.
“Sometimes the features can be a bit clunky with whether they auto-save or need to be manually saved, but more and more updates have been happening to help fix this.” Danica G, Mid-Market
The platform can present a steep learning curve for new users. This could slow down the event setup process and require additional time for training and acclimation.
“I’m afraid the platform has a very steep learning curve. I’m pretty confident that I will be able to work with it again next year, but other users really have to rely on me to work with the system.” Andrea D, Mid-Market
Accelevents’ pricing model is structured around packages per event and options for unlimited events, allowing organizations to choose a plan that best fits their event management requirements. Here’s a detailed look at the pricing options available:
Price: Starting at $5,000 per event
Designed for: Small to medium-sized organizations hosting single events.
Registrants Included: 500
Key Features: This package includes unlimited registration types and custom fields, staff-managed or kiosk-based self-check-in and badge printing, and integrations.
Price: Starting from $12,000
Designed for: Growing organizations that host multiple events.
Events Allowed: Unlimited
Registrants Included: 2,000
Pro Features, Plus: In addition to the Professional package features, this plan offers an event listing page, cross-event reporting, and custom reporting.
Price: Custom pricing
Designed for: Large organizations operating events across various departments.
Registrants Included: 10,000
Business Features, Plus: This tier includes approval workflows, call for speakers, API & webhooks, and unlimited organizer profiles.
Designed for: Organizations that need their branding to be front and center.
Registrants: Custom
Enterprise Features, Plus: This most comprehensive package offers the removal of Accelevents branding, a custom URL and email domain, a branded app with store listing, and Single Sign-On (SSO) capabilities.
Each of these packages is designed to cater to different levels of event hosting needs, from small organizations to large enterprises seeking extensive customization and branding control. This structured pricing ensures that there is a suitable option for every type of event organizer looking to use Accelevents.
When it comes to choosing an event management platform, finding the right fit for your specific needs is crucial. While Accelevents offers a range of features, vFairs stands out as a superior alternative. With a focus on extensive customization, seamless technology integration, and exceptional customer support, vFairs provides a comprehensive solution that enhances every aspect of event planning and execution. Let’s explore why vFairs is the better choice for your next event.
The differentiation between Accelevents and vFairs, as reflected in G2 reviews, is influenced by a variety of factors.
vFairs features a natively built platform. This ensures that all components are designed to function seamlessly together from the start, providing a smooth, reliable user experience. This integration avoids the complexities associated with merging different technologies and allows for a more focused and efficient roadmap in event management.
vFairs excels in providing extensive customization capabilities. Clients can choose to use pre-existing templates or collaborate with the vFairs team to create custom features and designs tailored specifically to their events. This high level of customization supports the creation of unique and personalized event experiences, making it easier to meet specific event goals.
vFairs sets itself apart by including professional services and training free of charge. Our professional services team works closely with clients, acting as an extension of their teams, to help achieve their event goals. We also provide comprehensive training to ensure clients can maximize the use of our platform.
vFairs prides itself on offering a personalized post-sales experience. Our Customer Success (CS) and Project Management (PM) teams collaborate to provide dedicated support tailored to the specific needs of each client throughout their engagement with us. This level of care significantly enhances client satisfaction and helps foster long-term relationships, distinguishing vFairs from the more generic post-sales support services offered by competitors.
vFairs excels in making events accessible to a global audience. Our platform supports multiple languages and has features designed to ensure inclusivity for all participants. This global approach not only extends the reach of an event but also enhances engagement by making it more accessible and welcoming to a diverse audience. This aspect of vFairs makes it a superior choice for organizations aiming to have a broad impact with their events. vFairs is compliant with W3C’s WCAG 2.1 at the AA level, as well as ADA and AODA standards.
vFairs offers a comprehensive suite of features aimed at enhancing the efficiency of event management from the initial stages of registration to the final analysis after the event. Below is a detailed overview of the functionalities provided by vFairs to support your event planning and execution:
vFairs offers a user-friendly event registration platform designed to accommodate all event types, whether free or paid, large or small. It features customizable registration forms that enable organizers to gather essential information tailored to the specific requirements of each event, ensuring a streamlined registration process and effective management of attendee data.
Integrated seamlessly with the event registration feature, vFairs’ ticketing software supports various payment gateways including PayPal and Stripe, ensuring secure transactions. This functionality allows event organizers to easily sell tickets, manage different pricing tiers, and offer promotions or discounts, all while providing attendees with an efficient and straightforward ticket purchasing experience.
Improve the attendee entrance experience with vFairs’ badge printing and check-in features. Badges are automatically generated from registration details, facilitating a smooth entry process and reducing wait times. This system contributes to a professional and efficient check-in, enhancing the initial impression as attendees arrive.
The vFairs Mobile Event App keeps attendees connected and engaged throughout the event. It offers quick access to crucial information like event schedules, speaker details, and venue maps. The app also allows attendees to receive updates in real time and network with other participants, making it an essential tool for enhancing the event experience on the move.
Exhibitors can cut through the noise of all the other activities happening at the events with an app dedicated to collecting and managing leads at events. The lead capture and retrieval app provided by vFairs is invaluable for exhibitors and sponsors, enabling them to easily scan badges of potential customers visiting their booths to capture their contact details. You can add notes and categorize these leads as hot, warm, or cold based on their conversation. This lead data is available in real-time and can be exported to a CRM later facilitating prompt follow-ups..
Obtain critical insights into your event’s performance with vFairs’ detailed event reporting tools. These tools track metrics such as attendee engagement, session attendance, and overall feedback, providing valuable data to evaluate the success of your event and pinpoint areas for improvement.
Accelevents boasts a robust platform with impressive features that are designed to facilitate the successful execution of events. However, vFairs delivers more than just a standard event platform. It features interactive tools, exceptional customer support, and a comprehensive system that elevates your event hosting experience to a new level.
If you want to experience the platform and see what vFairs can do for your events, our sales team can guide you. Request a demo today.
Amna Akhtar
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