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The success of any event depends on attention to detail from start to finish.
Event registration plays a crucial role in shaping attendees’ initial impression and continues to impact the event even after it has ended. Therefore, choosing the right event registration platform is essential for a successful event.
For event organizers and marketers struggling to select the best event registration platform, we have outlined all the features, services, and factors to consider when choosing a platform.
We have also compiled a list of the top 10 event registration platforms to consider. We evaluate each platform based on its customization options, integration capabilities, and user experience.
Let’s get started.
The first impression is the last; a registration platform is your event’s first impression. So, you must ensure the best event registration system for a successful event.
To help you choose the best online registration platform, we have highlighted the must-have event registration tools and services. Let’s take a look:
The list above has all the event registration tools and services you need for a successful event. This will help you pick the best option from the event registration companies.
Before we delve into the list of popular event registration platforms, we want to emphasize that there are more critical aspects for you to understand first.
Choosing an event registration app or software for your event is a significant decision. The success of your event heavily depends on the online event registration and payment system offered by the platform. Therefore, there are several factors you need to consider before making a final choice.
To assist you with this, we have outlined all the necessary factors you should consider before selecting the best option from our list of online event registration platforms.
So, let’s begin learning.
When organizing an event, it’s important to choose an event registration platform that is user-friendly and easy to navigate.
As an event organizer and planner, you want complete control over your event, from creating registration forms to event marketing. Or, you would like to rely on a platform’s project manager. In both cases, you would like an intuitive, easy-to-use platform with self-service capabilities.
Some popular self-service event registration tools include a drag-and-drop forms builder, allowing you to create registration forms from pre-set templates or scratch using simple commands.
Alternatively, a dedicated project manager can assist in selecting the best design and template for your event registration. They can also help determine the optimal pricing for your event registration fee.
When it comes to event customization, the more the merrier.
An event online registration platform that allows you to customize the form according to your event’s theme or company branding is necessary. Still, it should not be limited to this.
Choosing a platform that goes beyond just changing colors and fonts is important. Choose a platform that lets you add custom fields to the form. It should also enable registration workflow based on user responses. For example, suppose you’ve added a custom ticketing option such as VIP.
In that case, the registration system for events can use conditional or logical questions to train the workflow further. This might include asking whether the VIP attendee would need access to backstage, lunch, transportation, and other luxuries you want to offer to enhance the VIP attendee experience.
Moreover, extensive and advanced customization options include adding meal preferences and accommodations and managing airline tickets for attendees using predefined form fields.
Choosing an event registration platform that goes above and beyond with event customization and branding can help increase brand exposure, provide comfort and satisfaction to attendees, and enhance the overall event experience.
An event registration platform compatible with an event mobile app has become essential for a successful event.
Over 60% of attendees prefer using the event mobile app among all event technologies. Considering this, there is a high chance that people will access the registration website for events from their smartphones. If your registration website is not mobile-friendly, you might lose many registrants.
In addition to making registration easier for attendees, the event registration mobile app simplifies check-in. Attendees can use the mobile app to self-check in or scan the unique QR code from their mobile app to skip the queue at the event check-in.
It is crucial to have an event registration platform that collects and organizes attendee data. This can only be achieved through CRM (Customer relationship management) software integration.
Well-known CRMs like SalesForce and HubSpot facilitate the seamless collection and qualification of data. The attendee data gathered through event registration forms and later managed by CRMs can help effectively follow up with participants and convert them into potential prospects.
The registration platform should also be integrated with popular payment processing tools like PayPal and Stripe. These tools simplify and secure payment processing for both local and global events.
Let’s suppose you are about to host a virtual conference. So, you have picked one of the best conference registration platforms. But a year later, you want to host an in-person trade show. Will you start your research for a relevant event registration platform again? We hope not.
To skip this hustle, you should invest in an event registration platform that is compatible with all types and kinds of events. Whether you are hosting an in-person, virtual, or hybrid event, the platform should provide all the tools and services for a wide range of events.
Choosing an event registration platform compatible with all event types can become your go-to event solution for a lifetime. More importantly, it can also help align all events’ data in one place and help reach out to previous event attendees for future event registrations.
When selecting an event registration platform, choosing one that can accommodate events of all sizes is important.
Whether you’re planning a small corporate conference for 100 attendees or a large exhibition with thousands of participants, the registration platform should be versatile enough to handle any type of event.
You might assume that having a registration platform with such wide-ranging capabilities would be expensive – it is in some cases. Some popular event registration platforms for events charge a per-event registration fee and impose limitations on registrations.
vFairs, however, offers unlimited event registrations without registration fees. You can have as many registrations as you want for your event without any additional or hidden charges.
When selecting an event registration online platform, it’s crucial to prioritize the safety of attendee data.
Choosing a platform that has implemented all necessary data security measures and compliances is essential. Failing to safeguard the attendee data collected through registration forms can have serious consequences.
Therefore, always opt for an event registration platform that complies with data privacy regulations such as GDPR (for Europe), CCPA (for California), and other event data security standards.
Now that you understand the essential features and considerations for choosing an event registration platform, we hope you can make a well-informed decision.
With features and factors in mind, you are now prepared to explore the best event registration platforms from the list.
Let’s begin with the best:
Best for: customization, self-serve features, project management, multiple ticketing tiers, event marketing, event analytics
vFairs earns the top spot on the list of best event registration platforms for its user-friendly interface and focus on customization. vFairs empowers organizers to create a seamless registration experience. The platform incorporates advanced functionalities, ensuring effortless attendee data capture, group registration management, and efficient engagement strategies.
Users can either independently create custom forms or seek professional help. The platform also integrates CRM solutions for efficient management of attendee data.
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Here are the features that the vFairs event registration software offers:
vFairs offers organizers the ability to design a branded event registration experience effortlessly. With a drag-and-drop builder, event forms can be customized to suit the event’s unique requirements.
The event registration solution allows the personalization of forms and the implementation of conditional workflows based on user selections. You can personalize the design of your event page to boost online event registrations.
Ideal for corporate events or team-building activities, vFairs simplifies the registration process for attendee groups. The virtual event registration software allows for bulk registration, customization of the registration process, and the provision of group discounts.
Organizers have the flexibility to set limits on the number of attendees per group, offering ultimate control over event logistics.
vFairs facilitates the automatic segmentation of users based on their registration responses. This segmentation allows for tailored access to event content based on specific user types, such as VIPs and general admission attendees.
vFairs offers an accommodation module that helps with hotel bookings. Admins can add hotels and provide details, update or delete any information, get real-time insights into the booking status of a room, and automate booking records. This streamlines the registration process and enhances the attendee experience.
The event registration platform enables organizers to create impactful and persuasive email campaigns targeting different user segments.
For instance, you can set up a workflow to send invoices to attendees as soon as they register to confirm their payment. This ensures a smooth communication process and provides a clear record of transactions for attendees’ reference. With email automation, you can streamline email marketing campaigns, reducing time-to-market with the help of an AI assistant.
For easy registration, the vFairs event ticketing platform offers customization of multiple ticket types and tiers with varying pricing, availability, and benefits. This feature provides exclusive access to sessions or networking opportunities based on the ticket type and tier. This platform also allows organizers to offer discounts or promotional codes.
vFairs understands the importance of global accessibility. To cater to attendees worldwide, the platform integrates with various payment options, including Stripe, Flutterwave, SensePass, and TouchNet.
There is an easy tax incorporation method. The “Payment Package Dependency” feature synchronizes ticket availability, package selection, and payment options for a seamless experience.
Best for: collecting & managing attendee data
HubSpot Form Builder is one of the best event registration platforms for its ease of use. It is designed to simplify the collection and management of contact information. The platform stores the data directly in your CRM and allows you to register attendees for an upcoming event.
The downside of this event registration platform is that it can be difficult to manage and clean up the contacts collected from the registration forms.
HubSpot’s Form Builder allows event organizers to customize forms for their event registration websites. With over 1,000 predefined form fields, organizers can tailor forms to gather the exact information required for their events. This customization ensures that organizers only collect relevant and valuable data from attendees.
Using the collected information, HubSpot Form Builder allows organizers to qualify and segment customers automatically. This functionality enhances the efficiency of managing attendee data.
This event registration solution can trigger follow-ups based on the data in the registration forms. Organizers can send additional event details, exclusive offers, or personalized messages in these follow-ups.
HubSpot Form Builder seamlessly integrates with CRM systems, streamlining the overall data management. It allows the swift transfer of collected contact information to the CRM, ensuring that organizers have a centralized database.
Best for: pre-set event registration form templates
Jotform makes it to the list of best event registration platforms for offering over 750 event registration form templates. Regardless of the event type or the number of attendees, Jotform’s Form Builder allows organizers to kickstart the registration process with a template that can be easily customized to align with their brand.
However, some customers have complained about the platform being too slow especially when there are a lot of data submissions.
Jotform provides a rich selection of themes, widgets, integrations, and drag-and-drop fields, enabling organizers to create standout event registration forms. The mobile-friendly nature of these forms ensures accessibility for attendees using various devices, enhancing the overall registration experience.
This event registration platform allows organizers to bundle multiple forms together into a custom mobile app. This feature adds a layer of convenience, providing event attendees with a cohesive mobile experience.
Jotform Tables transforms event registration management into an online, organized process. As attendees fill out the online registration forms from any device, the submission data seamlessly populates in a corresponding table. This online table becomes a central hub for organizers to manage registrations. Attendee contact information, registration status tracking, and budget monitoring are integrated into an online spreadsheet.
Best for: online registration
Google Forms allows users to create engaging online registration forms, surveys, and RSVPs tailored to their specific needs. However, it cannot collect payments.
Additionally, Google Forms does not come equipped with an event app and lacks certain tools such as name badges and event check-in capabilities. If your event involves ticket sales or any form of payment, this attendee registration software may not be the ideal choice.
Google Forms offers a user-friendly interface for creating online registration forms that can be tailored to capture specific information for your event. The platform’s customization options allow organizers to design forms that align with their branding and event requirements.
In addition to registration forms, Google Forms enables organizers to create surveys and people can RSVP using Google Forms. This feature expands the scope beyond mere registration, allowing organizers to gather comprehensive insights and preferences from attendees.
A notable limitation of Google Forms is its inability to facilitate payment collection. If your event involves ticket sales or paid registrations, alternative event registration companies with payment capabilities may be more suitable.
Best for: customization
Eventbrite stands out as an accessible event registration and ticketing platform for both in-person and virtual events. Its customizable event pages contribute to an engaging online ticket-purchasing experience. Eventbrite’s flexible event payout system allows organizers to customize online ticket payouts on a schedule that suits their needs.
Despite its strengths, some limitations strengthen Eventbrite alternatives. Their customer support needs improvement and they lack multi-language registration form support for languages like Chinese, Japanese, or Korean.
Eventbrite simplifies online ticket selling with intuitive event creation and ticketing tools. Organizers can create and customize event pages to provide a seamless ticket-purchasing experience for attendees.
The platform’s flexibility allows for easy integration of the Eventbrite checkout experience on your website, ensuring that registration pages align with your branding and URL.
The convenience extends to the Eventbrite Organizer App, providing real-time monitoring of on-site and online ticket sales. With this app, organizers can efficiently conduct attendee check-ins and access crucial event data, enhancing the overall management experience.
The attendee registration software further supports event promotion through its all-in-one marketing tools, providing a comprehensive marketing platform with time-saving social media ad tools for smart audience targeting.
Best for: event marketing
Bizzabo stands as an all-in-one B2B event software platform. Its attendee registration software allows extensive customization of event registration forms, enabling organizers to collect the necessary data. Beyond that, customization extends to the overall look and feel of the registration process, ensuring alignment with other event marketing branding assets.
However, the pricing structure can be relatively high for certain user needs, which could impact its accessibility for smaller events or organizations.
Bizzabo excels in providing organizers with the flexibility to customize event registration forms according to their specific needs. This feature ensures the collection of precise data relevant to the event. The platform allows organizers to tailor the forms to match other branding assets, fostering a cohesive and professional registration experience for attendees.
Bizzabo’s contact management dashboard offers a comprehensive view of attendee details. This feature enhances the understanding of the event’s audience, facilitating targeted communication.
Bizzabo allows seamless integration with preferred social media platforms, providing organizers with an efficient way to promote their events and maximize registrations. The platform also offers robust email marketing capabilities, allowing organizers to craft personalized communications through attendee journeys.
Bizzabo goes beyond basic features by providing organizers with comprehensive reporting tools. This website for event registration has tools that enable organizers to gain insights into various aspects of their events, helping in strategic planning and decision-making.
Best for: event registration design templates
Splash is an event marketing platform tailored for large enterprise teams. For event registration, Splash offers sophisticated design templates, allowing organizers to create custom forms. The versatility of features makes it a great trade show, job fair, and conference registration online software. However, Splash might be less affordable for smaller enterprises.
Splash’s registration tools for events excel in providing large enterprise teams with design templates that enhance the overall aesthetic appeal of the registration forms. These templates allow organizers to integrate their brand elements into the event’s marketing materials, creating a professional look.
Designed with the needs of large enterprise teams in mind, Splash offers the tools and features necessary to build branded programs. This customization capability ensures that events align with the unique identity and goals of large enterprises, fostering a strong connection between the brand and its audience.
While Splash is a powerful registration event software for large enterprises, it may pose affordability challenges for associations, universities, government organizations, and internal corporate events with limited budgets.
The platform’s pricing structure could be a drawback for smaller entities looking for cost-effective solutions. So, if you are looking for small-scale corporate event registration software, check out other options.
Best for: drag and drop form builder
123FormBuilder offers a user-friendly solution for designing and launching event registration forms with its drag-and-drop form creator. The platform’s versatility makes it suitable as a registration software for conferences, trade shows, networking sessions, and parties.
However, some event registration software reviews about 123FormBuilder show that there might be a learning curve for individuals new to online form builders. If you want easy-to-use event registration systems, look for other options from the list.
With the drag-and-drop form builder, organizers can design forms without the need for coding, allowing for a smooth and efficient form creation process. This feature is particularly beneficial for users without technical expertise.
As one of the top event registration tools, 123FormBuilder offers integration with popular third-party apps and payment gateways. This capability simplifies the data and payment collection processes, providing organizers with a comprehensive and connected ecosystem for managing event registrations.
123FormBuilder empowers users to create custom contact forms, receive online payments, manage online surveys, and visualize data through custom charts and graphs. This high level of customization allows organizers to tailor the registration process to meet the specific needs of their events.
123FormBuilder offers users flexibility in choosing a plan that aligns with their specific requirements and budget. This affordable registration event software is accessible to a wide range of event organizers with varying event scales and budgets.
Best for: multiple ticketing tiers
Whova offers a comprehensive suite of features as an event registration platform. It excels as a professional expo and conference registration software. However, organizers of smaller events with less than 50 attendees may find its specialization less fitting. For smaller events, organizers can consult other flexible online event registration platforms such as vFairs.
Whova’s ticketing feature provides organizers with flexibility in setting up tickets for diverse events. Organizers can customize registration by offering single- or multi-day passes, as well as discounts for early registrants or large groups.
Organizers can easily create custom event registration forms without needing extensive coding knowledge. This feature streamlines the setup phase, allowing organizers to focus on other aspects of event planning and promotion.
By gaining insights into ticket sales with Whova, organizers can adjust their strategies in real-time, ensuring the success of their events. This reporting module makes it one of the best event registration platforms.
Whova integrates social media promotion tools, enabling organizers to extend the reach of their events across various conference registration platforms. This feature enhances the visibility of events, contributing to the overall success.
Best for: registration form branding
SpotMe is one of the best event registration software that offers custom registration forms. Organizers can manage the fields of the form and change the design of their branding.
However, its pricing may be on the higher side, which could be a consideration for smaller events or organizations with budget constraints.
The SpotMe registration system for events allows organizers to customize the registration process to match the branding of their events. Attendees can easily register for the event and access personalized information relevant to their participation.
SpotMe is a simple event registration software that offers a drag-and-drop form builder. Using this, organizers can create forms without any technical knowledge.
As an online registration software for events, SpotMe provides event analytics, offering organizers insights into sold tickets and registered attendees. These analytics empower organizers to make informed decisions, refine their strategies, and measure the success of their events.
You can find tons of options when looking for the best event registration platforms. They cater to a wide range of needs and preferences. Each platform has its strengths and considerations, and the choice depends on your needs, scale, budget, and goals of the event.
Compared to the issues other online registration systems for events have, vFairs stands out for its flexible registration workflow and seamless integration of CRM solutions, making attendee data management efficient.
Aqsa Ayub
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