Epic Events Podcast with
Rachel Stephan

Mastering the Art of Event Marketing: Proven Strategies

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  • Rachel Stephan

    Rachel is an event marketing strategist, event tech startup founder, and industry speaker on topics that cover event marketing and influencer marketing. When meeting planners and association professionals need to get more butts in seats, they call Rachel! She is a force to be reckoned with, whipping up creative solutions to event marketing challenges for 23+ years. Always looking for new ways to supercharge attendee acquisition, she used the experience from hundreds of campaigns to pioneer a new chapter in event marketing: the award-winning Snöball event marketing platform. The secret to her success - fueling clever, cutting-edge digital marketing tactics with the human-2-human values that the events industry is based on.

About the Episode

In this podcast, Muhammad Younas and Rachel dive into the essential elements that make an event truly successful, from the initial planning stages to post-event engagement. Rachel shares her insights on how event organizers can attract the right audience, create impactful experiences, and leverage both traditional and modern marketing strategies to boost attendance and engagement. Together, they cover everything from effective promotion and building buzz to maximizing attendee satisfaction and ensuring long-term event success.

Key Takeaways

Here are a few actionable takeaways Rachel and Younas discussed around event marketing innovation and execution tips:

  • Rachel’s Snowball platform emphasizes peer-to-peer influence, empowering attendees, speakers, and sponsors to promote events organically and effectively.
  • Getting attendees to sign up early remains a persistent challenge, requiring creative approaches like showcasing content, leveraging speaker insights, and highlighting networking opportunities.
  • For B2B events, private channels like email, Slack, and WhatsApp often outperform public platforms like LinkedIn for driving event registrations.
  • Combining incentives (e.g., VIP experiences) with personalized outreach enhances participation and fosters organic event advocacy.
  • Virtual events benefit from shorter marketing lead times but face higher no-show rates, necessitating tactics like time-sensitive content access to drive attendance.
  • Loyal attendees can become ambassadors for future events, while tailored messaging and experiences are key to attracting and retaining first-timers.