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Communities are a key player in building networks, developing product advocacy and an overall support system for all stakeholders involved. Today, global communities are a norm; with most relying on digital platforms. But what strengthens them are community events.
Have you ever attended community events where you felt like you belonged and left feeling motivated and inspired? Then, not only did you get real value out of the event, the hosts succeeded in achieving their event goal. Events bring people together as they create memories that will last a long time.
The fast-paced life makes it challenging to find time to build meaningful relationships with others, but events can help bridge that gap. Events, whether in person, virtual, or hybrid, are a great way to meet new people, learn new things and grow as individuals and as a community.
Build an immersive virtual environment and keep your attendees entertained, engaged, and excited with vFairs all-in-one virtual event platform and event management solutions.
In this blog, we’ll explore how events help people build connections, create shared experiences, and enable communities to thrive.
Events are an exciting and dynamic way to engage with audiences, offering unique benefits that other marketing channels simply can’t match.
Some great examples of how event technology can enhance this engagement comes from insights shared in the podcast “How Can Event Tech Foster and Sustain Virtual Communities?”
In this episode, Mohamed Younas , founder and CEO of vFairs, chats with Liz Lathan, a renowned innovator in the event industry. They discuss how integrating event tech with thoughtful design can foster meaningful connections and sustain active communities.
Liz Lathan is the co-founder of Club Ichi, a community for B2B event marketers, and the Community Factory, where she helps organizations create thriving communities at their events. In the podcast, they discuss Liz’s journey, the future of events, and how to build communities that stay engaged long after an event ends.
Community events remain an essential tool for businesses looking to connect with their audiences and make a lasting impact. They offer a truly unique and powerful way to engage people, build relationships, and create meaningful experiences that resonate. The key is to be creative and design experiences that truly captivate the audience.
Liz discusses strategies for maintaining community engagement and outlined the five C’s to connection as essential elements for successful community building.
She shares, “The five C’s to connection are care, collaborate, co-create, converse, and connect. If you can create programs that do these things, you’re going to catch the people in there.”
Care is the first step. The community must genuinely care for its members. If the goal is solely to generate revenue, people will sense it. Excessive monetization can become evident, but when there is a genuine commitment to the well-being of community members, that sincerity resonates with them.
Collaborating enables individuals to connect, share their challenges and solutions, and discover common ground.
Co-creation involves bringing people together to solve problems or build something new. The organizations can host numerous programs that invite members to volunteer, allowing them to expand their skill sets or explore new experiences in a low-risk environment.
Conversations are essential, and most events include a conversational element. They do not simply host webinars; instead, they create spaces for community engagement. When comments arise, such as those on LinkedIn, team members actively participate in the chat and join the discussion.
Finally, connection is vital. Many claim they want to build community or create events to foster connection, but a true connection will only occur if the first four elements are addressed. Intentional design is necessary for fostering connection. Once all five elements are implemented, a community can form organically.
The right technology can help you create a thoughtful action plan that embodies the five C’s. It lays the groundwork for building strong communities through well-planned events.
The opportunity to socialize with others is one of the main advantages of community events. They give you a chance to make connections and new friends. At events, people can meet individuals with similar interests, share ideas, and have deep conversations. These interactions can lead to new friendships, business partnerships, and collaborations.
For example, in-person community events focusing on a specific cause can bring together its advocates and give them a chance to work together.
Liz emphasizes the importance of firsthand experience for event organizers, urging them to “Go to events, experience them for yourself.”
This approach makes understanding the audience’s desires easier and helps create more engaging events that promote a sense of community.
Events also provide attendees with a unique opportunity to learn new things and grow as individuals. They give professionals a place to share their knowledge, thoughts, and experiences with others. Virtual community events focusing on a single industry, for example, can provide attendees with the opportunity to hear from industry leaders, learn about current trends, and obtain new skills.
According to Liz, another effective way to foster learning and personal growth is by attending events outside your industry. She advises organizers, “I think oftentimes we stick with only going to events in the event industry and we’re just preaching to the choir and seeing the same stuff over and over again. But look outside of it. Get inspiration.
Remember, go to festivals, go to your children’s PTA meeting. I guarantee you will come back and go, wow, there’s a lot of stuff I could do better. Go to a church, some random church you’ve never been to, and see what they do on a Sunday. Wow, I could add a band on stage at my keynote. Like, you come up with these great ideas from everywhere.”
Events allow communities to come together and build their ties. Attendees can interact with one another, share their mutual interests, and create memories whether the event is virtual or in-person. These gatherings can develop a sense of belonging, community, and friendship. A neighborhood party, for example, can bring locals together, fostering a strong feeling of community and bonds among neighbors.
In-person events help build local economies by attracting tourists and delivering a boost to local companies. A large-scale event, such as a music festival, can attract thousands of tourists to a city, benefiting local hotels, restaurants, and shops. Additionally, events can assist in promoting a city, region, or country as an attractive vacation destination, resulting in future economic benefits.
Community events have the potential to motivate attendees, resulting in increased participation and activism. A virtual or in-person event, for example, focusing on a certain cause might allow attendees to connect better with the issue at hand by having insightful conversations with community members and equip themselves with the right tools to take action.
Choosing the right event for your community can be a daunting task, but it’s essential to ensure that you deliver an experience that resonates with your audience and meets your business objectives.
Budget is the first factor to consider when selecting an event mode. If you have a limited budget, you might choose to host virtual community events, which will increase your audience while costing less. An in-person event, on the other hand, can be the ideal chance to provide your attendees with a fully immersive experience if you have a larger budget.
You can use vFairs’ customizable budget planner template to simplify and streamline your event budgeting process.
Second, the event mode you choose should reflect member preferences. Think about what your community likes and what will encourage people to attend. For example, if your members are health and wellness enthusiasts, an outdoor exercise class or retreat may be more appealing than a networking event.
This understanding should guide your event selection.
Ultimately, the objectives of community events should determine the mode you choose. Are you hoping to increase brand recognition, bring in new business, or create stronger ties with your community? Each of these goals can call for a distinct event type, such as a trade show, conference, or networking event.
In-person events offer a unique opportunity for community members to connect in a more humanized and personal manner. In-person conversations tend to be more memorable as they give a closer look at the other person’s personality and soft skills.
Attendees’ physical presence allows for more in-depth and meaningful conversations, which can lead to establishing new relationships and strengthening existing ones.
Virtual events enable community members who are unable to attend in-person events to participate and feel included. Attendees can participate in virtual community events from anywhere with an internet connection, giving them greater freedom.
Virtual events also provide a higher level of involvement and interaction through technologies like live chats and Q&A sessions, which enhance engagement and community building.
Hybrid events blend the greatest characteristics of in-person and virtual events. They enable both in-person and virtual attendees to participate in the event, giving the community a broader reach and accessibility.
Another significant advantage of hybrid events is that the host can use one platform to manage both event aspects and attendees can connect with everyone regardless of how they’ve joined the event.
Overall, hybrid community events make it possible for individuals from diverse backgrounds to come together and have conversations.
As a community manager, it can be overwhelming to decide which events will best serve your community’s needs and keep them engaged. However, by thinking outside the box and experimenting with different approaches, you can create a well-rounded event strategy that surprises and delights, keeping your members excited and coming back for more.
In fact, sometimes the most unexpected ideas lead to the most successful outcomes. You don’t always have to stick to traditional event formats; you can take something familiar and add a creative twist to make it more engaging. The right technology can help you achieve that.
For example, in the podcast, Liz shares how Klavici used event technology to facilitate the broadcast and engagement. They ran a “telethon,” to successfully engage and grow their community. She recalls, “Klavici started as a personal network. One of our founding members, David T. Stevens, suggested, ‘You know what? You guys should do a telethon, like the PBS style ones where they run all day long.’ At first, we thought it sounded ridiculous, but then we decided to go for it.”
She continues, “We hosted a twelve-hour live broadcast telethon, renting a studio in Scottsdale and getting some friends to help out. We managed to bring in over 75 speakers, each speaking between five and thirty minutes, running continuously for twelve hours.”
She adds, “That day, 500 new members joined just to check out the spectacle. The average viewer stayed with us for about three and a half hours, which is unbelievable for a virtual event.” Klavici’s implemented the right technology, creative outreach and engaging event format to build a strong and engaged community.
You should also understand the unique benefits of each type of event to create a well-rounded event strategy that will keep your community members interested and coming back for more. Here are a few event types to help you build strong communities:
Whether held in-person or online, networking events and happy hours are essential for building relationships and fostering community. These events provide a relaxed and informal environment for attendees to get to know one another and build meaningful connections.
They are also an excellent opportunity to gather feedback from your community, allowing you to better understand their needs and preferences. Breakout rooms and roundtables are another fantastic way to provide education and foster discussion around a specific topic.
They allow for more interactive and personalized experiences, providing ample opportunity for attendees to ask questions and engage in meaningful discussions. These events are perfect for providing in-depth knowledge on specific topics, and for building deeper relationships between attendees and presenters.
NYU’s Virtual Career Conference was a two-day online networking event that is a worth-mentioning example here. Over 130 students registered for the event and expressed satisfaction with the unique experience.
Conferences are excellent for creating a sense of shared experience and building industry knowledge. They allow attendees to engage with thought leaders, learn about new trends and technologies, and build valuable connections.
In the case of virtual conferences, they are incredibly flexible, allowing you to bring in speakers and attendees from all over the world, making it easy to tailor content to specific interests.
The American Astronomical Society (AAS) hosted its first virtual conference with vFairs, where they exchanged the latest scientific developments, interacted with fellow members, and showcased their research within their particular domains. The virtual conference proved to be a hit as they saw an increased attendance rate. Attendees loved the immersive experience and the interactive engagement features.
Businesses, organizations, and individuals in a specific industry or area of interest benefit come together as a community at a trade show. These events can also generate significant economic activity for communities by bringing in visitors from out of town. This can help to boost the local economy, create jobs, and increase tax revenues.
An excellent example here can be the Harbor Wholesale virtual food trade show which resulted in a 35% increase in sales. The virtual event also saw a surge in new customers and the exhibitors loved it.
Job fairs or career fairs can be an effective way to provide opportunities for job seekers to connect with potential employers and learn about available job openings. By creating new jobs and providing opportunities for individuals to develop new skills, job fairs can contribute to the overall economic growth of the community. This can attract new businesses, increase consumer spending, and ultimately improve the quality of life for residents.
A worth-mentioning event here is the Nestlé Green Skills Week 2022 event that was set up to help support the goals of the Nestlé Needs YOUTH program. The goal of the event itself was to help young people develop themselves in a way that will help them find a job and kickstart their careers.
Attendees at the Nestlé Green Skills Week were able to interact with Nestlé experts through a series of interactive presentations within the virtual auditorium. The overall feedback about the event was positive, with attendees rating the event with an average of 4.8/5 stars.
Community service events such as volunteer days or fundraising events are great for communities that want to give back and make a difference. These events provide opportunities for members to work together towards a common goal and contribute to their community in a meaningful way.
By combining different types of events, you can create a holistic event strategy that caters to your community’s diverse interests and needs. Ultimately, the key to success is to focus on building meaningful relationships with your attendees, providing value, and creating a sense of belonging.
For example, the CNIBs virtual conference for the partially sighted & blind community across Canada opened doors for a crucial conversation around accessibility and broke all notions that previously acted as barriers.
Technology has been increasingly significant in the events sector in recent years. Event technology like event management software, virtual event platforms, and onsite event technology help improve the event experience and foster community growth.
However, as Liz notes, “We’re more digitally connected but humanly disconnected than we’ve ever been before because we’re being pulled in so many different directions. Everything is omnichannel wherever I go. It’s Slack, WhatsApp, SMS. I’ve got to be on all the time. If you’re not out there experiencing events or trying to run your own events to understand what goes into it, then it’s just going to be software that misses the mark.”
The best technology shouldn’t overwhelm but enhance how we connect and experience things. We need an all-in-one solution that simplifies the process and lets us focus on building real human connections, not just managing the digital noise.
The right event management software, for example, can help organizers interact with participants before, during and after the event. They can enroll the attendee in their email sequences for future communication, gather feedback through polls during the event and determine the success of the event using check-in data and user journey throughout the event.
With an all-in-one event management solution, organizers get to do it all within one platform which is easier and less of a hassle. This allows them to focus on building human connection, which the whole point of organizing a community event.
In contrast, virtual event platforms may create engaging virtual events that bring people from all over the world together. Virtual events offer group chats, roundtables, and dedicated spaces for networking such as breakout rooms which help improve engagement and networking among attendees.
Event listing websites are also a great tool to help attendees learn about upcoming events. Moreover, integrations with social media platforms are also a great way for hosts to create excitement amongst their target audience. Attendees can easily see who is attending the event amongst their network, reach out to them and plan meetings etc.
Events are important in supporting community growth because they bring people together and provide chances for interaction and collaboration. However, as technology advances, event organizers now have additional tools for event marketing at their disposal to help communities grow.
Event technology has transformed how events take place and how they are promoted and managed, making it easier for communities to connect and flourish. Here are some of the ways event tech supports community growth:
Event technology may make event preparation easier by automating operations like registration, ticket sales, and attendee tracking.
As Liz points out, “AI is also adding to the fire hose. But I feel like it’s going to get to the point where it’s able to curate what we actually need to see and manage the things we don’t need to see, in a way that will allow us to focus.”
This ability to filter information enhances event management, enabling organizers to concentrate on creating meaningful interactions within their communities.
Additionally, mobile app event technology may give real-time data and insights, allowing event managers to make data-driven decisions that can improve the overall event experience.
Event technology also allows attendees to interact with one another and with the event itself in innovative ways. Virtual and hybrid events, for example, can use technology like live streaming and virtual networking features like smart matchmaking and networking lounges to boost participation and interaction. These technologies can also facilitate meaningful conversations and develop long-term connections.
Event technology can help to broaden the reach and accessibility of events by allowing people from all over the world to participate in community events. This allows groups to engage with people who would not be able to attend in-person community events, resulting in more opportunities for growth and collaboration. Furthermore, event technology can help organizers market events, attract new audiences, and increase attendance.
Here are a few steps to remember when planning and setting up community events:
Start by defining the purpose of your community event. Are you trying to raise awareness for a particular cause? Are you looking to build a sense of community among residents? Are you hoping to attract new customers to local businesses? Clarifying your goals will help guide the rest of your planning process.
Determine the budget for the event, including the costs of venue rental, catering, entertainment, marketing, and any other necessary expenses. If it’s a virtual event, you need to determine the cost of the virtual event platform.
Plan for your event to ensure that there is enough time for attendees to participate in all the activities. Consider offering a variety of activities, such as workshops, engagement activities, and gamification sessions, to keep attendees engaged throughout the event.
With vFairs, you can easily set up your in-person, virtual or hybrid event. The on-site venue gear provides quick badge printing and check-in. On the other hand, the event management software offers customizable templates for event design, a user-friendly dashboard for user management and event setup, and a range of tools to engage attendees.
Spread the word about your event using social media, flyers, posters, or other marketing channels. Encourage attendees to invite their friends and family members to help grow your community.
You can achieve precisely that with vFairs event management solution by creating quick content for event marketing campaigns. You can create blogs, newsletters, social posts recapping your presentations with a few clicks and reach more people by effective content distribution.
Make sure everything is in place before the event begins, and be available to answer any questions or troubleshoot any technical issues that may arise for virtual community events.
Community events are now an integral part of marketing strategies for many organizations. Event technology has been a key driver of this shift, as it makes it easier to organize and manage events and create unique and engaging experiences for attendees.
To achieve community goals and create a lasting impact, event professionals must explore available event tech providers and leverage them to their advantage. With the right tools, communities can create unique and engaging experiences that inspire attendees to get more involved, leading to improved community engagement and growth.
Hira Yousaf
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