October Product Updates: Registration Waitlist, Stripe Payment for Floorplan, Email Categorization & More

Welcome back! We’re thrilled to introduce our October product updates, packed with tools to enhance your event planning experience. This month, you’ll find new features like a registration waitlist to manage attendee overflow, payment integration within the floor plan for a smoother booking experience, and abstract management updates to manage submissions. We’ve also improved session management with flexible options and added smarter email updates to keep your attendees informed every step of the way. 

Let’s take a closer look at each of these and other exciting updates!

Virtual Event Management Platform

Maximize Attendance with Registration Waitlist Management

With the new waitlist management feature, you can fill every seat at your next event. Once registration reaches capacity, additional sign-ups are placed on a waitlist. Organizers can manually approve who moves from the waitlist to the confirmed list to ensure high attendance rates.

Let’s break it down: If you’re organizing a large seminar and it fills up quickly, any additional sign-ups are automatically added to the waitlist. You can review the waitlist and approve attendees manually so that the most interested attendees in the session will get a fair chance to join. This way, every seat will be filled making the sessions more engaging.

Instant Payment Collection through Stripe on Floorplan Reservations

Booth reservations are now faster with the new Stripe integration on the floorplan module. Event organizers can collect payments instantly from booth representatives, who can pay directly during the registration process through the booth creation form. 

Imagine an exhibitor booking a booth for an upcoming trade show. As they fill out the booth creation form, they can make the required payment instantly via Stripe. This quick and easy process reduces time spent on manual payment confirmations, creating a more efficient booth reservation experience.

Organize Communications with Email Categorization

Now you can sort email templates into categories to locate specific messages when needed. Also, you can send a test email to ensure the content and formatting look perfect before sending out the final email.

Let’s say you’re preparing emails for different groups, such as VIPs, speakers, and general attendees, you can categorize these templates separately. Then, by sending yourself test emails, you can verify that each template looks right before reaching its intended recipients.

Make Engagement Easier for Attendees with A Single QR Scanner

Imagine attendees accessing various event activities like exchanging contacts, participating in scavenger hunts, and checking in to sessions, all with a single scan. Now it is possible! Instead of switching between multiple scanners, attendees can now perform any scanning function directly from the main scanner on their home screen.

Let’s say an attendee at your event wants to join a session and then participate in a scavenger hunt. Now, they need to open the main scanner on their device and scan the respective QR codes. The scanner will automatically recognize the type of activity. With each scan, the system knows exactly what action to perform, enhancing convenience and saving time for attendees.

Abstract Management Updates

Add Internal Notes for Admins and Reviewers

Admins and reviewers can now add internal notes directly in their respective dashboards, associating comments with specific submitters, submissions, or review observations. This allows both admins and reviewers to store important insights and revisit notes for each submission which helps in decision-making.

For example: An admin tracking a high volume of submissions can record relevant details or action items for follow-up, while a reviewer can note initial impressions on a submission to revisit before making a final evaluation. This enables more organized, informed, and consistent decision-making across the review process.

Admin Review of Sessions Before Creation

Admins can now preview a summary of sessions, including details like session title, track, date, time, duration, and assigned speakers, before finalizing them. Once confirmed, a success message appears. This allows admins to catch any errors and verify details before sessions are finalized for accuracy in event scheduling.

Session Updates

Chat Button Redirection Adjustment within Speaker Hub

Now, when users click the “Chat” button on the Speaker Hub, the chat opens directly within the page without the need for a new tab. This feature activates when the embedding chat toggle is enabled in settings.

This improves user experience by keeping attendees on the Speaker Hub page, allowing for smooth interaction within the same interface.

Quick Link to Create New Tracks in Session Setup

Eliminate extra steps and make it faster for admins to create and assign new tracks in the session setup. When adding a session in the backend, users will now see an “+ Add New Track” option next to the Session Tracks field. Clicking this link takes them directly to the track creation page within the same tab to add a new track without leaving the session creation drawer.

Let’s say an event coordinator starts setting up a session but realizes a specific track isn’t listed. Instead of navigating away from the drawer, they can quickly add the new track, and continue with session creation uninterrupted, saving time and effort.

E-commerce Updates

All Your Booth Data in One Place with E-commerce Dashboard Export

For booth admins who need a complete view of their e-commerce performance, we’ve introduced an export feature on the e-commerce dashboard. This feature allows admins to export all relevant data in one go to provide a centralized look at sales, allowances, and item performance. Access to every field makes it easier to analyze trends, measure sales impact, and optimize inventory for future events.

Here’s how it works: After a successful event, a booth admin can export data showing item sales, allowances used, and popular items. With this data, they can determine what worked best. This helps them improve product placement and restocking strategies for upcoming events.

Check Boxes for Item Selection in E-commerce Listings

Simplify bulk actions to save time on item selection. Simply tick the checkboxes next to each item and perform the required action.

Thumbnail Display for Product Images

Make the visitor the ultimate buyer with a thumbnail display. Now thumbnails appear in the item image field to make visual product identification faster.

Drag-and-Drop Sequencing

Now you can rearrange product orders by drag-and-drop functionality on items on the front end as well as in the backend of the product listing table.

Column Filtering in the Product Listing Table

Get a customizable list of products according to your interests. Use the filter labeled with the caret icon to filter out columns in the product listing table. 

Search with Precision

Find relevant data from any field. Type in the search bar to find records from any column, not just the primary field.

With these new features, we’re excited to help you create more engaging, organized, and efficient events. Want to see these updates in action? Book a demo today to explore how our platform can help you in your event planning.