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Association Event Management Platform

Build Your Memberships With An Event Management Software For Associations

Build strong communities of association members with a custom, easy-to-use event platform that offers tools to enhance networking and community building for virtual and in-person events.

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Celebrated by G2, Chosen by Innovators

Easily Manage Your Association Event,
From Start To Finish

Host memorable association events that facilitate networking, learning, and keep
your members engaged.

Offer Hassle-Free Event Registration & Ticketing To Association Members.

  • Design custom registration forms to collect user information
  • Set up multiple ticketing tiers
  • Create conditional workflows & questions
  • Offer special discount codes & group registration options

Build Strong Communities With A Range Of Networking Tools & Features.

  • Enhance networking through live chat, polls, and post-session surveys
  • Host roundtable discussions & breakout session
  • Facilitate contact sharing onsite & online
  • Integrate with LinkedIn’s community builder
  • Host live feeds with exciting event updates
  • Collaborate and discuss in group video calls or schedule 1:1 meetings with appointment booking.

Enable fast onsite event check-ins with instant badge printing, custom kiosks & QR scans.

  • Create custom badge designs that reflect your brand.
  • Print badges on-demand when attendees arrive at the event.
  • Set up branded check-in kiosks & custom app home screen
  • Pre-print badges for your event with our bulk printing option.
  • Track attendance & badge printing ROI with real-time analytics.
  • Choose from a variety of badge types and printers.

Engage And Connect Your Attendees With A Fully Branded Mobile Event App

  • Navigate the venue with interactive floor maps.
  • Easily exchange contact information by scanning badges.
  • Browse the agenda and save sessions of interest.
  • Find perfect connections with smart video matchmaking.
  • Access all event videos, exhibitor booth content, and search products on offer in a unified content hub.

Offer A Stellar Event Experience To Virtual And Hybrid Attendees

  • Set up personalized booths and fully branded 3D virtual venues.
  • Host immersive events with webinars, gamification, trivia & social media walls.
  • Enable attendees to find & connect via chat, matchmaking & spatial connect.
  • Build virtual lobbies, exhibit halls, auditoriums, and networking lounges.
  • Let attendees book appointments with exhibitors via meeting scheduler.
  • Answer attendees’ queries throughout the event with our live help desk.

Easily Promote Sponsors, And Measure The Impact of Your Event

Facilitate sponsors to:

  • Be a part of the dedicated sponsor hub where attendees can find them easily.
  • Gain visibility through eye-catching splash ads.
  • Promote brands with rotating banner placements.
  • Measure event performance with real-time analytics.
  • Track attendee check-ins and badge scans.
  • Integrate with CRMs & Martech systems for streamlined data management.
vFairs Product Tour

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A Seamless Demo of All vFairs products - Transforming Event Industry Through Intuitive Solutions

Virtual Event Platform

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Virtual Event Platform

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Registration & Ticketing

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Platform Backend

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Registration & Ticketing

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Registration & Ticketing

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Event Mobile App

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Event Mobile App

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Badge Printing App

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Badge Printing App

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Badge Printing App

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Lead Capture App

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Explore All Our Association Event Solutions

Take your association event to the global community and reach potential donors beyond your city, state, or even national borders

Conferences

Our mobile-friendly platform lets you invite students, aluni, or prospects to join from anywhere in the world, on any device

Trade Shows

Host info sessions, chat live with admissions officers, and share downloadable documents and videos.

Job Fairs

Give students a taste of life on campus with campus tour videos and a 3D environment modeled to look like your school.

Summits

Accommodate attendees with any special requirements through
closed captioning, audio guidance, and multilingual webinars.

What Customers Say About vFairs

“I highly recommend vFairs. From the moment of engagement, I was supported through a well-developed & communicated process using a high-quality product. One of our attendees reported, " the virtual events platform was particularly well done – the next best thing to being there.”

Jane P.
Executive Officer

"As an international association, the only way for us to organise a Career Fair was online. Thanks to vFairs, we had a professional platform where all our members could interact & network with our partners. Their attention to detail and proactive approach to problem-solving was impeccable."

Verified User
Education Management

"Our conference is usually in person - vFairs allowed us to take it virtual. The platform was flexible and easy to use, especially imp. as many of our clients are not tech savvy and the project team was great in helping us think about those conditions - were able to make it very usable."

Ron E.
Program Director

"I liked the 3D design of the virtual venue - we did a custom design that looked like the hotel where we were hosting the in-person conference. It was an impressive entrance for our virtual attendees. The making it feel like you were at a conference. Also, it was very easy to use for attendees."

Sandy H.
Association Administrator

our customers success

See how our customers from different industries have achieved event success through vFairs.

Save My Service Charge Educates Leaseholders in the UK with Leaseholder Expo 2022

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ALPLA Global Creates Awareness with Global MQO Day 2022

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GSA Production Graduate Showcase Wows Attendees With Its Excellent Usage of vFairs Features

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Case Study: vFairs Eventeer Awards Ceremony

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Slovenian Tourist Board Uses vFairs to Host FEEL sLOVEni@ Business Date

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OGC’s Captivating Virtual Property Trade Show Dramatically Improves Lead Quality

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See All Case Studies

Frequently Asked Questions

How does vFairs protect association event data and attendee information?

At vFairs, we prioritize the security and confidentiality of association event data and attendee information. Our platform employs industry-standard encryption protocols, secure authentication methods, and continuous monitoring to safeguard data integrity. Additionally, we offer customizable privacy settings and compliance with global data protection regulations (e.g., GDPR, CCPA) to ensure peace of mind for associations and their attendees.

What features does vFairs offer for virtual association event management?

vFairs enhances attendee engagement through various interactive features such as live chat with exhibitors and speakers, virtual networking lounges, on-demand content libraries, gamification elements like leaderboards and scavenger hunts, and interactive Q&A sessions. These tools foster meaningful interactions and networking opportunities among attendees, replicating the in-person event experience in a virtual setting.

Can vFairs integrate with our existing association management system (AMS)?

vFairs simplifies the logistical aspects of association events with robust tools for event registration, attendee management, and data reporting. Our platform enables easy customization of registration forms, secure payment processing options, attendee badge printing, and comprehensive reporting on attendee demographics, engagement metrics, and post-event analytics.

How does vFairs support the logistical aspects of association events, such as registration and attendee management?

vFairs provides a comprehensive suite of features tailored for association event management. This includes customizable virtual booths, interactive networking opportunities, integrated webinar capabilities, attendee engagement tools like live chat and polls, robust analytics and reporting, and seamless integrations with association management systems (AMS) for streamlined data management.

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